How to know the time to change the servers of the company


How to know the time to change the servers of the company

Every company must see the Exchange servers as an investment, as well as essential for business, return on investment (ROI) in front of old equipment that consumes electric energy, time and maintenance, in addition to compromising the performance of the entire company.

Even with maintenance and improvements that help to extend the life cycle of the servers within the enterprise, there comes a time when it is necessary to increase the number or even change the equipment. It is important to understand some indicators because Exchange servers ahead of time can be wasted money, and wait too long can lead to much bigger problems.

In this article, we highlight some indicators to support the manager/responsible for IT in the constant analysis of the company’s servers and make it easier to identify the right time to change the servers.

Age of equipment

All electronic equipment has a useful life, and with a server is no different! For operating 24 hours a day, 365 days a year, there is a much wear year after year. Some companies make a mistake to think that shutting down the servers at the time of inactivity can bring economy since it is precisely in the initialization process that the equipment consumes more resources and energy.

The life of a server is on average three years. When the manufacturer of the equipment continues to produce components and extends your warranty, it is possible that a server reaches five years. It is important to understand that the older, harder to find components for Exchange – the recovery time of a five years will be much higher than February 1 or 3 years.

The environment in which the server is also accommodated interferes considerably in their lifetime. Sites with the movement of people, severely chilled and accumulation of dust can cause a rapid wear on the server to reduce 50% of life on average.

Growth of the company

A typical situation: the company grew, the number of employees has increased, so has the demand for technological resources. However, the company server remains the same.

When a corporation reaches a certain point, it is essential to centralize the ERP system, deploy an instant messaging, or to an internal mail server. Indeed, that server is purchased in the first few months of existence of the company, only to share files and centralize the management of users, you do not have sufficient capacity to store new services. Therefore, the exchange of new equipment or to more than one server is imminent in order not to compromise the company’s growth.

Computational capacity limit reached

Your server is very well accommodated, under warranty, with less than three years of use and the number of employees has not changed. Even so, he is about to stop. This occurs because the equipment has reached the capacity limit of some of its components. The three mentioned below are the most common:

  • Processing – the server processor cannot process all applications run concurrently and is reaching peaks of 100%. This occurs because the number of requests performed increased to improve some system running or in the deployment of new services.
  • Memory – the applications shown, or the operating system, are occupying the RAM limit of the equipment. All programs suffer constant updates and, gradually, the updated applications increase the consumption of memory used.
  • Storage – your server has no more space for file storage. The data used are hardly eliminated because they are used to retain the history and form the digital capital of the company.

In all the above points, it is possible to upgrade, since the server has space to allocate new components or ability to receive latest components.

Operating system upgrade

The installation of a new regime, or a new collaboration tool, requires minimum settings for the application, including the operating system and its implementation. Depending on the age of the equipment, it will not have the latest operating system, or will not be on the desired platform. Older equipment is not compatible with newer operating systems, would require more sound equipment and with the current architecture. To arrive at this point, it is necessary to invest in new equipment meet the need of the company.

We indicate consider annually, in the planning of IT, an intervention in your server, either to Exchange, upgrade or increase in the number of servers in the enterprise, since there will always be growing, information structure, employees or deployed systems.

IT has a very significant value for the company, which can be readily apparent when comparing the investment in equipment with the burden of employees without producing during the downtime of a server. The investment in the “heart” is vital to maintaining an updated structure and with high availability.


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